Fees, charges and cost recovery

The Government expects us to set fees that recover a fair and reasonable proportion of the costs of providing our services.

Here are our current application fees, charges and costs. There's also information about how to pay.

Exclusive Economic Zone activities Plus

Some of the work we do to implement the EEZ Act* is paid for by parties using these services. Actual and reasonable costs incurred through our functions such as assessing applications or compliance monitoring are recovered in line with the EEZ Act. Our EEZ Cost Recovery Policy outlines our approach to cost recovery for these functions.

View the EEZ Cost Recovery Policy (pdf 126KB)

The hourly rates we charge are set out in the Exclusive Economic Zone and Continental Shelf (Fees and Charges) Regulations 2013.

Charge-out rates for EPA staff
Assessing applications
  Hourly rate ($NZ, excl. GST)
Principal Technical Advisor ​290.00
​Project Leader 140.80
Senior Advisor ​116.12
Advisor 103.75
Administrator 97.43
Compliance monitoring
  Hourly rate ($NZ, excl. GST)
Principal Technical Advisor ​232.00
​Project Leader 112.64
Senior Advisor 92.90
Advisor 83.00
Administrator 77.94
Burials at sea

We don't have a set rate for issuing certificates of compliance for burials at sea. The cost will depend on how much time it takes us to consider your proposal. In general, we expect the cost to be about $200-300 NZD.

*The Exclusive Economic Zone and Continental Shelf (Environmental Effects) Act 2012

Hazardous substances applications Plus

Talk to us before submitting an application so we can help determine which application type you should use, and what fees or costs would apply.

   NZ$ GST excluded  NZ$ GST excluded NZ$ GST included
Application type Until 30 September 2018 From 1 October 2018
Section 26 determinations regarding a hazardous substance  1,000 3,000 3,450
Section 28 application for approval to import or manufacture hazardous substances, rapid assessment under section 28A(2)(a) or (2)(b)  500 Initial lodgement: 1,000  1,150
Second payment: 3,000 3,450
Section 28 application for approval to import or manufacture hazardous substances, rapid assessment under section 28A(2)(c)  500

Initial lodgement: 1,000

1,150
Second payment: 2,000 2,300
Section 28, application for approval to import or manufacture hazardous substances, Category A  3,000 Initial lodgement: 1,000 1,150
Second payment: 4,000 4,600
Section 28 application for approval to import or manufacture hazardous substances, Category B  5,000 Initial lodgement: 1,000 1,150
Second payment: 9,000 10,350
Section 28 application for approval to import or manufacture hazardous substances, Category C  15,000 Initial lodgement: 1,000 1,150
Second payment: 24,000 27,600
Section 31 application for hazardous substances containment approval  500 1,500 1,725 
Section 51 application for approval for transhipment of hazardous substances  250 2,000 2,300 
Section 62 request for grounds for reassessment of a hazardous substance  500 1,000 1,150 
Section 63 request for reassessment of a hazardous substance (full reassessment)  Negotiated 25,000 28,750 
Section 63A request for a modified reassessment of hazardous substance approval(s)  Negotiated 10,000 11,150 
Section 67A request for administrative matter minor amendment  100 or 500 1,000 1,150 
Section 67A request for any other minor or technical amendment  100 or 500 2,000 2,300 
Section 96B application for a new group standard  Not specified 25,000 28,750 
Section 96B application to amend a group standard  3,000 10,000 11,150 
Notified applications or requests, additional fee  Incidentals 5,000 5,750 
Additional fee for specialist reports where the Environmental Protection Authority does not have expertise   Actual and reasonable cost
Import certificate for explosives and fireworks under the Hazardous Substances (Importers and Manufacturers) Notice 2015  100 500 575
Import certificate for novelty fireworks under the Hazardous Substances (Importers and Manufacturers) Notice 2015 50 To be confirmed To be confirmed

This Schedule is issued under section 21(1) of the Hazardous Substances and New Organisms Act 1996.

New organism applications Plus

Talk to us before submitting an application so we can help determine which application type you should use, and what fees or costs would apply. 

    NZ$ GST excluded $NZ GST included
Application type Until 30 September 2018 From 1 October 2018
Section 26 determine whether an organism is a new organism 1,000  1,200 1,460
Section 34 application for approval to import or release without controls for research or for biological control 15,000  20,000 23,000
Section 34 application for approval to import or release without controls, not research or biological control 15,000  25,000 28,750
Section 34 application, determined under section 38I release of qualifying organism (medicine or veterinary medicine) 500  10,000 11,150
Section 40 application for containment approval for new organism, non-notified 2,000  3,500 4,025
Section 40 application for containment approval for new organism, rapid assessment 500  1,500 1,725
Section 51 application for approval for transhipment of new organism 1,000  4,000 4,600
Section 67A request for a minor or technical amendment to a new organism rapid assessment approval made under section 42A, section 42B or section 42C 100 or 500  1,000 1,150
Section 67A request for a minor or technical amendment to a new organism approval other than an approval under section 42A, section 42B or section 42C 100 or 500  2,000 2,300
Applications for genetically modified organisms not elsewhere provided Negotiated  25,000 28,750
Notified applications, additional fee Incidentals  5,000 5,750
Additional fee for specialist reports where the Environmental Protection Authority does not have expertise Actual and reasonable cost

This Schedule is issued under section 21(1) of the Hazardous Substances and New Organisms Act 1996.

Nationally Significant Proposals Plus

We recover all actual and reasonable costs from the applicant when we administer proposals of national significance.

This includes any costs for providing secretarial and support services to a board of inquiry, and for making recommendations to the Minister for the Environment on applications.

We also recover costs for providing advice to potential applicants prior to a proposal being lodged with us, even if it is not subsequently lodged with the us.

To find out more about our policies, and about who and what is charged, you can read our factsheet and cost recovery policy.

Cost recovery policy for proposals of national significance (pdf 350KB)

Charge-out rates for EPA staff
  Hourly rate ($NZ, excl. GST)
Project Administrator 90.96
EPA Advisor 96.85
EPA Senior Advisor 108.43
Project Leader 131.43

How much will the Nationally Significant Proposal process cost? - factsheet (pdf 255KB)

Miscellaneous fees and charges Plus
Activity  Fee ($NZ, incl. GST)
Request further information or commission a report 115.00
Fee payments and refunds Plus

How to pay your fees and charges

Direct credit

Our bank account details are:

Account name Environmental Protection Authority
Bank Westpac Banking Corporation
Branch 318 Lambton Quay, Wellington New Zealand
Full account number 03-0584-0197707-00
Bank Number 03
Branch number 0584
Account number 0197707-00
Swift code WPACNZ2W
Payee reference include your application number

Email your remittance advice to finance@epa.govt.nz, stating the amount of payment, customer name, application number and application type e.g. Explosives Import Certificate.

When to pay your fee

Negotiated fees

Progress payments are required throughout the period it takes to process your application. A payment schedule is agreed at the time your fee is negotiated. We will invoice you for your initial payment. The initial payment is usually the fixed fee for the nearest comparable application type. Once we receive your initial payment we can formally receive your application.

Fixed application fees

We will invoice you once we confirm the type of application you have made, and determined how it will be processed. We cannot formally accept your application and begin processing it until payment has been received. 

If you are recognised as an approved customer, we can invoice your fee and you can pay it the following month.

Becoming an approved customer

If you consistently submit more than one application per month you can ask to be recognised as an approved customer. If accepted, you do not need to pay your fee each time you submit an application. Instead, we will invoice you on a monthly basis for all the applications you submitted in that month. You must pay the invoice by the 20th of the following month.

We will begin processing your application as soon as we receive it (provided that the application is complete and the form is signed).

To be accepted as an approved customer you must:

  • have submitted more than one application per month for the last six months.
  • have made all required payments at the time of submitting each application.

If you believe you are eligible for approved customer status please email us at HSapplications@epa.govt.nz. Your email should include evidence that you've submitted the required number of applications, and have made the required number of payments.

To remain an approved customer, you must:

  • have submitted more than one application per month over the last six months.
  • paid each invoice by the 20th of the following month.

We may remove your approved customer status if you don’t continue to meet the above criteria.

Refunding your fees

Once your application is formally received your fee will not be refunded. However, there are some circumstances where we may partially or totally refund a fee. These are:

  • When an application is not formally accepted by us. If payment was made in anticipation of acceptance, the fee will be refunded.
  • When the application has special features, or where the actual costs are substantially less than other applications of the same type (for example, for a publicly notified application that does not require a hearing).

All refunds will be processed after a decision is made about the application.

No refunds will be given for hazardous substance Compliance Approvals, Waivers and Licences once processing has begun.

Other information about fees and charges Plus
The principles we use to set our prices

We use six pricing principles to set the fees and charges that were agreed by the Government in August 2003. The principles state that prices should:

  • reflect actual costs
  • not discourage applicants
  • ensure predictability
  • recognise public benefits
  • enable us to anticipate planned legislative change
  • not be a barrier to growth and innovation.

We aim to strike a balance between the first principle – the cost to process applications – and the remaining five that focus on encouraging and supporting the application process.

Application fees vary depending on the complexity of the application, processing time, and whether it's publicly notified or not. If fees change you will be charged the fee that applied at the time you submitted your application.

Why some fees are negotiated

Most of our applications have fixed fees. But for some applications the fee is listed as “negotiated”. These are mostly unique applications where there have been too few instances of that application type to establish a history of costs. The fee is determined on an individual basis, after consultation with you and prior to your application being processed.

The best way to determine what your application fee will be is to talk to us as early as possible, before you start preparing your application.

Disbursement charges

Some applications have a fixed fee plus disbursements. These are usually applications that are publicly notified and the disbursements can include costs incurred to notify the application. This may be an advertisement in the four main national newspapers.

The disbursements associated with a negotiated fee are also for advertising the application but may also include some of the costs for a public hearing (if one is needed). Any costs incurred from engaging consultants and external experts to provide further information will be on-charged to you as they are charged to us. We will provide an estimate of disbursement costs before you submit your application.

Further information requests

As far as possible, we will identify all the information you need to provide in your application before it is formally accepted. But occasionally we need to request further information after receiving your application. We can only do this within the first 10 working days after it has been formally accepted.

If you are unable or unwilling to provide the requested information, we may charge you the additional costs incurred to seek the information ourselves. The cost of securing the information will be charged at the standard hourly rate. You can ask for an estimate of the additional costs you are likely to be charged.